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Tips to Get Started with an Automated HR Workflow

Ankit Jena Published on : 13 December 2023
HR workflow


Robust process infrastructure for smooth execution of tasks has led to  timely evolution of workflow management software. Thanks to the tech advancements, departments like Human Resource streamline their process & increase  their efficiency by 100 times. HR workflow has helped employees save their valuable time in the entire on-boarding process.

Recurring administrative tasks drag down the efficiency of HR Management. According to a survey by an U.S based company named as West Monroe, it was found that HR leaders spend an average of three to four hour per day manually on administrative tasks. As a result, manual dependencies generate inefficiencies and drop productivity in the HR department. Major tasks of HR departments are to take care of an organization’s employees. However, the ancient processes and manual methods prevent HR leaders from focusing on important activities. It’s high-time for the HR department to save their precious time by using a ready to go workflow management strategy.


HR Workflow


What is an HR Workflow?

It is defined as a set of predictable and recurrent tasks within any HR process. It is a streamlined arrangement of several processes that proves to be helpful in saving precious time and aligning a set of paths to complete the tasks eliminating redundancies. Automated HR workflows can run an unlimited number of on-boarding and several other HR related processes through them.

A HR workflow can handle several types of documentation such as:

  • Absence statement
  • Timesheets
  • Internal surveys
  • Performance reviews
  • Tracking requests
  • On-boarding new hire
  • Relieving existing employee
  • Job postings
  • Payroll change approval
  • Training requests


How automation helped the HR department?

Workflow automation helps the HR department in eliminating the existing complications in business processes. The approvals and requests that were taking maximum time when manually handled will be restructured and executed smoothly through the help of HR workflow strategy.

Automating manual and recurrent HR work processes with the help of zero-code workflow automation software can boost process accuracy and speed up the process flow significantly. Additionally HR automation software can boost the productivity and efficiency of HR staff.


Steps to get started with Human Resource Workflow


Form a responsive workflow for daily HR administrative tasks

With the help of a checklist-based workflow management tool, start creating new workflows and adding collaborative tasks for staff records, internal database updates, and company benefit trackers. Mention relevant team members, assign the task to them and set up tasks dependencies. An employee schedule generator can also be integrated to efficiently manage and automate the scheduling of shifts and work hours.


Track documents for applications and enrollment  

With workflow automation software, you can add new applications as an individual assignment within a dedicated folder. Attach their resume into task description; assign approval to whomever in charge of reviewing the capabilities of the new employee. You can also chat with the candidate and directly update them with the status of their employment process all in one place.


Organize to-do lists for communications and meetings

Create to-do lists daily with HR workflow automation software, set due dates and other HR members to keep track and fulfill the task accordingly. You can also create a dedicated meeting workflow where you can arrange one-on-one and team wide meetings.


Automate your HR Process with Muvi’s workflow automation software – Tattle!

Muvi’s zero-code workflow automation software – Tattle helps you create a simple checklist based workflow management system that helps you find redundant tasks, customize workflow as well as recognize potential areas of improvement.

It easily adapts to ever-changing business needs in real-time. Tattle also helps businesses scale-up by offering the ability to create custom workflows and make changes anytime. Streamline all your HR processes with our intuitive cloud based automation software. Not ready to take a quick decision without seeing the product? Sign up for a 14-days free trial and see how easy it is to automate HR work processes without any coding knowledge.


HR workflow

Written by: Ankit Jena

Ankit is Content Writer for Muvi’s Marketing unit. He is a passionate writer with 5+ Years of Experience in Content Creation And Development. In his past time, he likes to dance, play football and google various things to quench his thirst for knowledge.

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