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Transparency in Project Management 25 August 2021

 

Can you imagine watching a football match without any scores or time being shown to you? And just at the end of the game, a referee comes and tells everyone that one team has won. How? Because someone in the team played very well. Who? Nobody knows. Will that person be credited enough for that? Nobody knows. Will other players improve? Nobody knows.

 

This is exactly how a project looks like if a project doesn’t have transparency in it. Employees wouldn’t know anything except for their own work. Undoubtedly, the stakeholders and project managers will know which employee is working on what task and how efficient that person is. However, this exposes the rest of the team to talk and play the blame game. When things are kept in secrecy from a team working hard to make a project successful, then resentment and disbelief arise. In order to overcome such challenges, many organizations are now adapting to have transparency in their project management. Here are some of the benefits of a transparent project workflow – 

 

1. Builds Trust Among the Team

When everyone is made aware of each other’s work, the respect among the team will likely increase. It will also compel the team to be open and honest with each other. The blame game will get reduced, trust will increase, and people will now work together towards one goal instead of outsmarting each other. 

 

2. People Will Take Accountability For Their Work

In a transparent workflow, everyone can see who is working on which task and at what time. In this scenario, when everyone knows that not just one person is monitoring their work, but the entire, it is human tendency to give more than their 100 percent. People will complete the work within the allotted time and also take responsibility for it. In fact, keeping a transparent workflow also encourages the employees to understand their as well as other’s job well, as they can see what the other people are doing and what is required of them.  

 

3. Increases Productivity

When a team’s focus shifts from meeting the deadlines to contributing to a project, productivity increases. Basically, when someone gets to know important information, they will use it to enhance the work and not waste it. 

 

Having described the benefits of transparency, it is safe to say that every organization must adopt it in their work. But, the next question arises how to achieve transparency in project management?

 

How to Improve Transparency in Project Management

 

1. Pick the right workflow management tool

It is essential to have a streamlined process for your project and not spend much time building it. This is why a lot of organizations have now started using workflow management tools. So, if you haven’t started yet, start now. But, pick the right one – a tool that can guarantee that all your employees can access the streamlined workflow and data and see the real-time work that each individual is doing. If the workflow management tool, like Tattle, has notification management, then it is an added benefit as everyone can get notified when some task is completed, or if someone’s facing an issue with any task. 

 

2. Have an Open Calendar

To work in a transparent environment, it is essential to know what others are working on, the set target date for any task, and who is going on vacation. One might think about what benefits one can get by knowing this information, especially about someone’s holiday. But the fact is that employees can plan how to handle the workload when their colleague is on vacation – it basically increases teamwork and trust within each other.

 

3. Schedule Meetings every few days

Meetings benefit an organization in many ways, one of which is that employees can share their ideas, which may lead to something big. Another benefit is that everyone can be updated about what is going on in the company, what progress the team made, and in which area the team needs improvement. 

 

In conclusion, we can say that if you are a manager or a major stakeholder of any organization, you have to take the first step towards having more transparent and productive team management. Lucky for you, we got you covered for the first step – that is choosing the right workflow management tool. Explore Tattle – workflow management and customer support tool, all at one place. As mentioned above, it has features like notification management coupled with analytics, issue tracking, and more importantly, Tattle is fully customizable. To know more about how it functions, try the 14-day free trial of Tattle.

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kritika
Kritika Verma is an Associate Content Writer and works with Muvi Marketing Team. She is an inbound marketing professional and ensures high-quality traffic on the Muvi website through her blogs, articles, and more. She has an engineering background but always had a knack for writing. In her free time, she is either on Quora or on chess.com (Mostly losing).

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